Contracts, digital signing & documents
Draft, sign, track payments and archive contracts in one place — see at once which contracts are nearing their payment due date.
Why businesses choose this module
Is your business facing these problems?
- Paper contracts locked in a cabinet, impossible to find when needed
- Forgetting payment installments, losing money or cash flow delays
- Waiting for wet signatures, with shipping taking days
- Files scattered across personal computers, lost when someone leaves
What's in the module
On the admin web and the 1ERP app, sharing one set of data.
Contract
- Add, edit, delete, view contract details
- Upload contract file
- Change history
- Contract dashboard
Contract payment
- Payment installment management
- Payment schedule due
- Track collected / outstanding
- Connects to income, expenses and receivables/payables
Digital signature & sample signatures
- Digitally sign documents
- Digital certificate management
- Verify signature
- Sample signature library
Document
- Create, edit, delete documents
- Approve document
- Share and download by permission
- Grouped by project and department
Sample workflow
- Draft contractCreate from template, link to customer and project.
- Internal approvalIn the browser before sending to customers.
- SignDigital or OTP signature, with the signed copy saved.
- Track paymentsReminders for due payment installments, and record payments received.
- ArchiveLook up again by customer, by time, by person in charge.
Who can do what
Each action is its own permission, toggled per group in Settings › Permission groups.
Kinh doanh
- Add / edit your own contracts
- Upload contract file
Accounting
- Contract payment management
- View upcoming payment schedule
Director / Legal
- Digitally sign documents
- Approve document
- Contract dashboard, history
Admin
- Digital certificate management
- Signature templates
Working in the 1ERP app
- View contracts, payment schedule
- Digitally sign / approve documents on your phone
- Get reminders for due payment installments
Connect other modules
- CRM & customer care — customers, quotations
- Projects & tasks — projects linked to contracts
- Finance & accounting — collections, payables
- Proposals & approvals — internal browser
Related channels & services
Digital signing
Sign with a digital certificate, with document integrity verifiable.
Sign by OTP
Customers sign with an OTP code when they have no digital certificate.
Cloud storage
Documents are backed up with the system and restored when needed.
Frequently asked questions
Are digital signatures legally valid?
Digital signatures using certificates from licensed providers have the same value as handwritten signatures under current regulations. Businesses should consult their legal team for each type of contract.
Are there automatic payment reminders?
Has a due-payment schedule on the dashboard and notifications in the app.
What happens to documents when an employee leaves?
Documents stored on the company system, not on personal computers.
Is this module included in every SaaS plan?
Yes. Every SaaS plan includes all modules — they differ in number of users, storage and server resources. Our consulting team helps you enable priority modules along a roadmap. See price list and implementation roadmap.